Automotive Operations
Keep every job moving.
A vehicle moves through people, parts and decisions. A connected workshop workflow helps teams see the next action without chasing paper job cards or separate spreadsheets.
Delivered: customer portal and mobile app for an automotive services company.
- Workshops & service centres
- Service advisers
- Automotive groups & fleet teams
Where it breaks today
Where a job gets lost between bays.
Common patterns in the sector, not a description of a specific organisation.
Paper job cards
The job card lives on paper or in a spreadsheet, so service advisers chase the workshop for status.
Approvals by phone
Additional work is approved in a call, leaving no record of what the customer agreed or at what price.
Parts out of step
Parts used on a job don’t reach inventory or billing until someone re-keys them.
A connected workflow
From check-in to handover, one job card.
An illustrative starting point. We adapt the steps, roles and controls to your organisation.
Receive
Record the vehicle, customer request and initial inspection.
Authorise
Prepare the estimate and capture approval before work begins.
Complete
Coordinate job tasks, technician updates and parts usage.
Handover
Record quality checks, billing and customer handover.
What we’d build first · illustrative
Start with one workflow, end to end.
A possible first scope, not a delivered project. The real one is agreed with your team after discovery.
A digital job card
Check-in, inspection notes and technician tasks on one record, for a single branch.
Recorded customer approvals
Estimates and additional work approved against the job, with the approver and time kept.
Quality check before handover
A release step that records the checks and evidence your workshop requires.
Parts and billing, later
A further release connects parts usage to the inventory and accounting tools you already use.
A practical starting point
Tailored to your operation.
We don’t sell a packaged product for this sector. We have delivered a customer portal and mobile application for an automotive services company. For your operation, we build the workflow around how you work, then host and operate it on Vloud, the platform that runs our own products.
- Delivered for clients
Customer portal and mobile app for an automotive services company.
Client names stay confidential. Here is the kind of work we have delivered.
See delivered work - Engineering capability
Web Application Development
Web platforms and portals designed around real users, business workflows, and long-term maintainability.
Explore - Hosted and operated
Hosted and operated on Vloud
Vloud is our SaaS hosting and operations platform. It runs our own products and hosts client systems, and ErrorLens, our SaaS monitoring product, helps us see issues in production. Hosting, support scope and operational ownership are agreed during scoping.
Explore - Illustrative engagement
A system for the workflow no SaaS supports
An illustrative engagement for an operations leader whose business-critical workflow runs on spreadsheets, email approvals, manual reporting and disconnected data.
See the example
What we ask a workshop first
How are estimates and additional work approved?
The approval path decides where a job waits, who can release work and what the customer must see before it starts.
Which inventory and accounting tools need to connect?
We map which system owns parts, prices and invoices before deciding what the job card should record itself.
What evidence is required before a vehicle is released?
Quality checks, photos and sign-offs shape the handover step, and what the record must hold if a customer returns.
Before you ask
Who owns the code?
You do, for the custom work we build for you. It is set out in the engagement agreement. Our own products stay ours.
Is our data ours?
Yes: your data belongs to you.
Will you sign an NDA?
If you need one, yes.
How do we start?
With a free 30-minute discovery call about the workflow, then a short discovery that turns it into an architecture and a phased plan.
How long will it take?
It depends on scope. We confirm scope, timeline and price in a written proposal after discovery.
Where is it hosted?
We can host in-region when data residency matters, or deploy to your own cloud account instead.
Explore further
Other industry perspectives.
- Product-backed: ArkanCS · ArkanERP · ArkanPM
Construction & Real Estate
Project controls, document workflows, inspections, payments, property operations and reporting. - Custom-built for your workflow · ArkanERP for project-driven businesses
Enterprise Operations
Internal systems, cross-department workflows, approvals, reporting and automation. - Custom-built for your workflow · Delivered in this sector
Government & Public Sector
Digital services, internal workflows, approvals, compliance and operational visibility. - Product-backed: LuminaEduSync
Education
Timetabling, teaching assignments, room bookings and the daily changes that disrupt the school day.
Start a conversation
Where does a job card get stuck?.
Free 30-minute discovery call. Bring the workflow; we’ll tell you whether it’s a product fit, a custom build or neither.