Delivered · Contracting
Odoo ERP for Ashbilia Contracting. From manual records to one system.
Digital Cubic implemented Odoo ERP for Ashbilia Contracting LLC, a UAE contractor that had no system before. Accounting, purchasing, employees and inventory now run in one connected system.
- Ashbilia ContractingClient: a UAE contractor
- Odoo ERPImplemented by Digital Cubic
- 4 modulesAccounting, purchase, employees, inventory
- From manualNo system before: everything was manual
The situation
Where Ashbilia started.
A contractor with no system, where every record was kept by hand.
No system, everything manual
Ashbilia Contracting kept its accounts, purchasing, staff records and stock by hand. There was no shared system for any of them.
The same information typed several times
A purchase meant a record for the order, another for the stock received and another for the accounts. Each one was written by hand, so each one could differ.
Answers meant looking through files
A simple question, such as what was ordered from a supplier or what is in stock, meant going through manual records rather than opening a screen.
A contractor needs stock and cost under control
Contracting depends on buying the right materials and knowing what has been bought, received and paid for. Without a system, that picture is slow to build and easy to get wrong.
What we delivered
Four modules, one system.
Described in standard Odoo terms. The exact configuration is agreed with each client.
Accounting
In standard Odoo terms, the accounting module keeps the ledger, customer invoices, vendor bills, payments and financial reports in one place, so financial records no longer live in separate files and notebooks.
Purchase
The purchase module takes a request through a quotation to a purchase order and a vendor bill, with supplier records kept in the system, so each purchase has one record from start to payment.
Employees
The employees module holds the employee directory with departments and job positions, so staff records are in one place instead of scattered files.
Inventory
The inventory module records products, stock locations, receipts and deliveries, and stock movements, in the same system as purchasing and accounting, so what is bought and what is held can be compared.
How it works day to day
One purchase, one record.
The route a purchase follows once the four modules work together.
A purchase is raised
The request and the purchase order are recorded in the system, with the supplier.
Goods are received
Receipt into stock is recorded against the same order, so stock reflects what arrived.
The bill is matched
The vendor bill is linked to the order and the receipt, so accounts follow from what was bought and received.
Payment and ledger
Payment is recorded in accounting and the ledger updates, with a trail back to the purchase.
Management sees the picture
Reports for purchasing, stock and accounts draw on the same records.
Result
What changed.
The change is from no system to one connected system.
From manual to one system
Ashbilia had no system before. Everything was manual. Accounting, purchasing, employee records and inventory now sit in one connected system.
One record per transaction
A purchase, its stock and its accounting entry are linked, so the same information is not typed again in each place.
Records you can search and check
Questions that meant going through papers and files can be answered from the system.
Purchasing, stock and accounts that agree
Because they share records, what was ordered, what was received and what was paid can be compared directly.
Value added
Who benefits.
For management
A current, shared picture of purchasing, stock and accounts, in place of figures that had to be collected by hand. Decisions rest on the system's records, not on whoever last updated a file.
For finance
Accounting entries follow from the purchase and stock records, so the ledger and the operation agree and fewer entries are keyed twice.
For purchasing and stores
Orders and stock movements are recorded as they happen, with a trail for each, so it is clear what was ordered, received and issued.
For HR and administration
Employee records are kept in one place instead of scattered files, which makes them easier to find and keep current.
Why this matters for similar companies
If your records are still manual.
Contractors still on manual records or spreadsheets
Moving purchasing, stock and accounts into one system is often the first step that makes the rest of the operation easier to control.
Growing companies
A shared system lets a company add staff, suppliers and transactions without multiplying files and re-keying.
Companies choosing between an off-the-shelf ERP and custom software
For accounting, purchasing, inventory and HR, an established ERP such as Odoo often fits well. We tell you honestly in the discovery call whether it does, or whether your workflows need something built.
FAQ
About this project.
Who is Ashbilia Contracting?
Ashbilia Contracting L.L.C is a UAE contracting company.
What did Digital Cubic deliver?
An Odoo ERP implementation covering accounting, purchase, employees and inventory, replacing a fully manual way of working.
Had Ashbilia used a system before?
No. Before the implementation, everything was manual: no system covered accounts, purchasing, staff records or stock.
Would you use Odoo for our company?
Only if it fits. For accounting, purchasing, inventory and HR it often does. For construction-specific workflows we also build our own products. We say which in the discovery call.
Could you set up something similar for us?
Yes. We start with a free 30-minute discovery call, then confirm scope, timeline and price in a written proposal before you commit.
Start a conversation
Still running the business on manual records?.
Free · 30 minutes · Microsoft Teams · NDA on request. We get back to you as soon as possible to arrange a free 30-minute discovery call.
- Emailhello@digitalcubic.ae
- Phone+971 50 340 5362
- WhatsApp+971 50 340 5362